Terms & Conditions

ONLINE REGISTRATION: Registrations are made online via our website (www.germantrip.rotaract.de). The registration process is completed upon full completion of the online registration form, and the receipt of a confirmation e-mail from the organisers (Herein, the organisers will be referred to as RoGer).

REGISTRATIONS: RoGer accepts online registrations only. To register for the event, participants must fill in the corresponding registration form that can be found on the website (www.germantrip.rotaract.de) and upload a rotaract CV and a short video or picture collage explaining your motivation to join our trip and telling us about your personality, your life as a Rotaractor and how you think you can contribute to an amazing Germantrip.

REGISTRATION FEE: The applicable registration fees are indicated on our website (www.germantrip.rotaract.de). The registration fee includes entry to the event, pick-up from and drop-off at the suggested airport (for airport see www.germantrip.rotaract.de), basic accommodation through the event, basic meals (Breakfast, Lunch, Dinner) during the event, all ground transfers for sightseeing, entrance fees to all sightseeing spots included in the package and English speaking guide services.  (See package for details)

PAYMENT: After successful application, the chosen participants will get an email with payment details (German bank account with IBAN and BIC, payable in EUR). Payment is accepted by bank transfer only. Costs of money transfer must be paid by the participant. Once the payment arrived on the account you will receive a confirmation email with additional information.

CONFIRMATION OF REGISTRATION: You shall always receive a confirmation of your application. A legally binding contract will be formed once you obtain a separate confirmatory e-mail (“congratulations, you are chosen to be participant”) and we receive your bank transfer acknowledging that your subscription order has been received and successfully processed. We will not be responsible if you fail to receive confirmation because you have supplied us with an incorrect e-mail. If you do not obtain anything, please send an e-mail to germantrip@rotaract.de to make sure that we have received your application. Please notify us immediately of any corrections necessary to your registration.

CANCELLATIONS: We reserve the right to defer or cancel any course if there are insufficient bookings, or conditions arise, which are beyond our control.

Cancellations by the registrant must be received in writing by e-mail to germantrip@rotaract.de no later than three months prior to the trip.

Registrations are transferable and registrants may substitute another person by submitting a written request in the name of the new registrant. The final decision is made by RoGer.

REFUNDS: Cancellation by the chosen participant will be subject to cancellation charges as follows:

1) Cancellation before three months prior to the trip: Should you or your substitute be unable to attend, and provided you have informed us by email, we will refund your registration fee (less any bank charges incurred by either party).

2) Cancellation after three months until two months prior to the trip: If you would like to cancel we would appreciate your notification by email, so that others could avail of your seat. 10% charges of the registration fee are applicable to all cancellations in this period of time (plus any bank charges incurred by either party).

3) Cancellation after two months prior to the trip: All cancellations after two months prior to the trip are non-refundable.

CHANGES: We reserve the right to make changes to the published programme. However, you will have no claim against us in respect of such changes, and these do not entitle you to cancel your registration.

DATA PROTECTION: The personal information provided by you will be held on our database. It will be used to choose the participants for the tour. Only the “Application-Committee” will receive your CV and data. The e-mail-address of all applicants will be used keep you up-to-date with developments of our activities and tours in the following years. If you do not wish your details to be used for this purpose, please send your request to germantrip@rotaract.de

RIGHTS IN MATERIAL: All copyright and other rights in materials provided to you during or for the purposes of RoGer are the property of Rotaract Germany. You are entitled to use such materials only for your own personal study. However, promotion of such materials is acceptable with prior permission from Rotaract Germany.

RIGHTS OF PICTURES: During the tour we will take pictures and videos. By submitting your application you agree on using these pictures for marketing purposes (i.e. on Facebook, on the website, in the Rotaract Germany News, Newspapers and others) by RoGer, Rotaract Deutschland Komitee and Rotary.

LIABILITY AND INSURANCE: RoGer will not assume any responsibility whatsoever for any damage or injury to persons or property during the convention. The participants are recommended to arrange their own personal travel and health insurance.

APPLICABLE LAWS AND COMPETENCE: The relationship between RoGer and the registrant will be exclusively governed and construed in accordance with the laws of Germany without giving effect to any principles of conflicts of law. If no agreement can be reached, any dispute related to the commercial relation will be taken in charge by the exclusive competence of the German jurisdiction. All participants are responsible for adherence of German laws (don’t worry, if you are not sure whether something is legal in Germany or not, just ask us)

LIABILITY: RoGer has no liability for loss or damage to any of your personal property except where this is due to the negligence of RoGer. RoGer will not be liable for any indirect or consequential loss suffered by you; or any loss of profits or loss of business (direct or indirect) suffered by you. RoGer has total liability to you in contract, tort (including but not limited to negligence) or otherwise shall not exceed the relevant booking fee paid.

FORCE MAJEURE: RoGer will not be liable for any default or delay in the performance of its obligations, to the extent that such default or delay is caused, directly or indirectly, by an event beyond the reasonable control of us such as, but not limited to: fire, flood, earthquake, elements of nature, acts or regulations of government bodies, court orders, acts of war, terrorism, riots, civil disorders, rebellions or revolutions, strikes, traffic jams, lockouts or labour difficulties. Such event or circumstance giving rise to the default or delay is a Force Majeure Event.

By completing the registration process and making payment you agree to be bound by these terms and conditions and confirm that you are aware of the German visa regulations which apply for you and obey these.

These terms apply to all bookings submitted for our events. They might be amended by us, therefore, we recommend you to read our current terms and conditions on our website before submitting each booking, or write us to request a copy of the same.